Goodbye to Paper

DoxFlow

Transform your district with user-friendly, fully customizable paperless solutions featuring endless workflow and reporting capabilities.

Complete Digital Transformation for Schools

DoxFlow is our comprehensive paperless solution designed specifically for K-12 school districts. We understand the unique challenges of managing documents in educational environments - from student records and enrollment forms to special program referrals and compliance documentation.

Our platform eliminates paper-based processes, reduces administrative burden, ensures compliance, and provides powerful reporting capabilities that give you insights into your operations like never before.

90% Paper Reduction
75% Time Saved
100% Compliance
Solutions

Complete Paperless Solutions

From enrollment to graduation, DoxFlow covers every document workflow in your district.

School Forms

Digitize every form in your district with our intelligent form builder. Create custom forms with conditional logic, e-signatures, and automated routing to the right departments.

  • Drag-and-drop form builder
  • Electronic signature capture
  • Multi-language support
  • Mobile-friendly forms
  • Automated approval workflows
  • Parent portal integration

Document Scanning Services

Convert your paper archives into searchable, secure digital documents. Our scanning services include OCR technology, indexing, and seamless integration with your existing systems.

  • High-volume scanning capabilities
  • OCR text recognition
  • Automatic indexing and categorization
  • Quality assurance review
  • Secure chain of custody
  • Integration with student information systems

Document Retention

Ensure compliance with state and federal retention requirements. Our automated retention policies protect your district while simplifying records management.

  • Automated retention schedules
  • Legal hold capabilities
  • Audit trail documentation
  • Secure destruction workflows
  • Compliance reporting
  • State-specific retention rules

Student Registration & Enrollment

Streamline the enrollment process with online registration, document collection, and automated verification. Parents love it, and staff save hours of manual work.

  • Online registration portal
  • Document upload and verification
  • Residency verification workflows
  • Immunization tracking
  • Transfer student processing
  • SIS integration

Federal & State Programs

Manage documentation for Title I, Title III, and other federal and state programs with ease. Ensure audit-readiness with organized, accessible records.

  • Title I documentation management
  • Title III compliance tracking
  • Grant documentation organization
  • Audit preparation tools
  • Reporting dashboards
  • Evidence collection workflows

SPED ARD & 504 Referrals

Streamline special education referrals, ARD meetings, and 504 plan management. Keep all documentation organized and compliant with federal requirements.

  • Digital referral process
  • ARD meeting documentation
  • IEP tracking and management
  • 504 plan workflows
  • Parent notification automation
  • Compliance timeline tracking

Gifted & Talented Referrals

Manage the gifted and talented identification process digitally. From nominations to assessments to placement, keep everything organized and transparent.

  • Teacher nomination forms
  • Parent referral submissions
  • Assessment documentation
  • Committee review workflows
  • Placement decision tracking
  • Parent communication tools

Pregnancy Related Services

Support students with pregnancy-related services through proper documentation and case management. Ensure compliance while providing necessary support.

  • Confidential case management
  • Service tracking and documentation
  • Compensatory education hours
  • Home-bound instruction tracking
  • Support service coordination
  • State reporting compliance

School Counselor Time Tracker

Help counselors document their time spent on various activities. Generate reports for accreditation, state requirements, and program improvement.

  • Activity time logging
  • Category-based tracking
  • Caseload management
  • Automated reporting
  • ASCA alignment
  • Program evaluation data

McKinney-Vento

Identify and support students experiencing homelessness with proper documentation and service tracking. Ensure compliance with McKinney-Vento requirements.

  • Student identification workflows
  • Eligibility determination
  • Service documentation
  • Transportation coordination
  • Dispute resolution tracking
  • Federal reporting compliance
Capabilities

Endless Workflow & Reporting

Build custom workflows and generate powerful reports to meet your district's unique needs.

Custom Workflows

Design approval chains, notifications, and automations that match your exact processes. No coding required.

Real-Time Dashboards

Monitor document status, workflow bottlenecks, and compliance metrics with visual dashboards.

AI-Powered Search

Find any document instantly with intelligent search that understands context and content.

Custom Reports

Generate reports for any data point. Schedule automatic delivery to stakeholders.

Role-Based Access

Control who sees what with granular permissions at the document, folder, and field level.

Integration Ready

Connect with your SIS, HR system, and other platforms for seamless data flow.

Ready to Go Paperless?

Let us show you how DoxFlow can transform document management in your district. Schedule a personalized demo today.

Schedule a Demo